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    Lease Administrative Assistant

    Location : San Francisco, CA
    Job Type : Direct
    Hours : Full Time
    Required Years of Experience : 2+
    Required Education : Bachelors Degree
    Travel : No
    Relocation : No
    Job Industry : Commercial Real Estate
    Job Category : Leasing

    Job Description :
    RealREPP is currently teaming with a private commercial real estate owner/developer in Seattle to assist them in recruiting for a Leasing Administrator in San Francisco, CA!

    This Lease Administrator will assist a VP of Leasing and a Lease Associate who are responsible for the leasing of a large industrial and office portfolio in the Seattle and Bay Area regions.


    Duties & Responsibilities:

    • Prepare and track all lease approval documents internally and externally

    • Coordinate with the debt team to obtain lender approval on transactions requiring it

    • Coordinate with the asset management team to obtain JV Partner approval on transactions requiring it

    • Monitor and maintain electronic files

    • Abstract, interpret and identify lease terms and critical dates/information to ensure tenant and landlord compliance and verify everything is correctly input into Pivotal

    • Ensure accuracy of rent calculations and annual increases are correctly stated

    • Review square footages to ensure they match MRI, Argus and the MLAs listed in Pivotal for new Leases and Lease Amendments

    • Serve as liaison with accounting, revenue accounting, legal, asset management, operations and construction departments

    • Daily updates and maintenance of Leasing activities with the most accurate and updated information entered into Pivotal database

    • Process legal leasing invoices and input them into the leasing log in order to track expenses

    • Review commission invoices to ensure they match the amounts listed in Pivotal

    • Work with the marketing team to provide marketing materials for properties within the North Region

    • Coordinate and execute broker appreciation events and broker open houses with the marketing team for the North Industrial Portfolio throughout the year

    • Coordinate the preparation and execution of new and renewal listing agreements

    • Complete expenses reports, travel arrangements and provide general support to the North Region Vice President and Leasing Associate.

    Required Qualifications :

    • Bachelor Degree required

    • Strong organizational, problem-solving and analytical skills; able to manage priorities and workflow.

    • Must have the ability to multi-task and handle interruptions calmly and politely.

    • Must be able to consistently achieve high work standards; attention to detail, accuracy and timeliness.

    • Experience in the commercial real estate industry, specifically in the area of Leasing highly preferred.


    This position will offer a great hourly rate, plus  bonus, excellent benefits and 401K with a match. In addition, this company offers a great work/life balance which includes summer hours!


    If you are interested in this fantastic opportunity, please send your resume to TiffaniRandolph@RealREPP.com! All qualified candidates will be contacted immediately! 

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    Anaheim Hills, CA 92808
    Irvine, CA 92612